Capital Program Manager - Regional and Waterfront

Company: Metro Parks Tacoma (MPT)
Salary: $110,957.47 - $151,900.77 Annually

Metro Parks Tacoma (MPT) is seeking an exceptional leader with expertise in capital program management and project delivery to serve as the Capital Program Manager – Regional and Waterfront within the Planning and Asset Management Division of the Business Administration and Planning Department.

RESPONSIBILITIES: 

Under the direction of the District-Wide Capital Improvement Manager, the Capital Program Manager serves as the manager of large and small capital project development and oversees the design, sequencing, coordination, fund administration, budgeting and agreements required to plan and construct capital improvements.  This position also leads a staff that includes licensed professional planners, project managers, technical and support staff as well as outside contract project management professionals as required.

DISTINGUISHING CHARACTERISTICS: Work involves administration of MPT's capital design and construction program, requiring experience with feasibility analysis, master plan and design processes, program and project management, construction management, as well as parks operations and maintenance practices.

Working closely with MPT Department Directors who ultimately manage the capital facilities, this customer-service oriented position must be able to develop, monitor, and manage project delivery for efficient use of District capital funds.  The position must be able to address a variety of site development issues including environmental, historic and cultural aspects in a manner that enhances interdepartmental and interagency cooperation and public confidence.  Adaptability, problem solving and communication skills are essential. Experience with long-term capital asset management is desirable.

This position shall serve a key role in the cross-departmental coordination of CIP and major maintenance projects and shall serve on multiple committees and work groups implementing a work plan driven by MPT policy in the areas of sustainability, asset management and diversity/equity/inclusion. This position has extensive contact with citizen advisory committees, members of the public through presentations and meetings, developers, boards and commissions.  Work is performed with considerable independent judgment within established policies and procedures.  Work is reviewed by the Director or Deputy Director of Planning and Development through regular staff meetings, conferences and reports. In the performance of their respective tasks and duties all employees are expected to:

  • Perform quality work within deadlines with or without direct supervision.
  • Interact professionally with other employees, customers and suppliers.
  • Work effectively as a team contributor on all assignments.
  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
  • Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.

Essential Duties:

The Capital Program Manager shall perform the broad duties of program and project administration while concurrently supervising staff and outside contract project management professionals to provide for the coordination and implementation of the District's capital improvement program. Duties include the following:

CIP Program Development & Management

  • Serve as a liaison with other District departments, partner agencies, business interests, community groups, and/or other interested parties to coordinate planning activities. Duties include coordination of planning activities; serving as a project spokesperson; organizing, participating in, and conducting meetings and presentations; and/or performing other related activities.
  • Serve as liaison with other District departments and partner agencies on matters related to CIP project development, design, construction and major maintenance and asset management program implementation.
  • Serve as Planning Division's representative on cross-departmental teams, work groups and committees. Through these committees collaborate with operations and program staff on the systematic evaluation, planning and implementation of district policies, goals and objectives related to facility development and management.
  • Collaborate closely with other Departments to guide the development and management of park properties in accordance with District policy in areas such as sustainability, asset management, and diversity/equity/inclusion.
  • Assist in the development and preparation of the capital improvement program input to the department's work plan and budget.
  • Advise Department Director and Department Deputy Director on approaches, methods, regulations and requirements for contracts and agreements; estimates charges for unit services.
  • Collaborate in the development of funding strategies and provide financial oversight of capital improvement programs and projects.
  • Prepare and deliver oral and graphic presentations to Park Board, Executive Cabinet, Commissions, Committees and special interest groups and general public. 

CIP Project Management

  • Perform CIP project management, which includes: administering the activities of multiple concurrent projects; performing related construction review to ensure conformance/performance of contractors with design, specification, and contract documents; administering and applying related contracts; negotiating schedules for design and construction; coordinating project close-out and budget reconciliation; preparing reports, correspondence, advertisements, and official documents regarding project status, progress, and payments; and/or performing other related activities.
  • Coordinate the activities of multiple design, environmental, and surveying firms in the development of plans and specifications; prepares related project scopes; reviews designs prepared by consultants; coordinates the consultant selection process; negotiates consultant contracts; evaluates the performance of consultants.
  • Ensure compliance with construction contractual requirements and conditions from design phase through warranty phase; initiates, negotiates, and processes contracts; administers contract change orders and addenda.
  • Approve work authorizations, project estimates, contract awards and initiation of legislation requests.
  • Oversee the review and authorization of project budgets and expenditures.
  • Authorize payments to contractors and consultants; verifies accuracy of invoices and project accounting; implements and tracks Local and State grant budgets for projects.
  • Prepare and file permits with Local and State agencies; prepares grants for Local and State agencies.
  • Provide technical assistance to project agencies and departments.

Supervision of Staff and PM Consultants

  • Schedule, assign and review work of project administrators and contract project management professionals in the planning, coordination and administration of capital improvement projects.
  • Supervise staff and outside consultants in the planning, design and development  of park projects, including: implementing and completing approved capital budget projects and other District-funded projects for development of parks and recreation facilities; participating in the review of private development projects and their impacts; identifying and researching issues and impacts of programs, policies, or projects; attending meetings; participating in inter-departmental and regional planning activities related to growth management and land use; preparing and drawing maps, schematics, and master plans; designing and drawing plans for construction documents; writing and preparing bid construction specifications; preparing cost estimates; and/or performing other related activities.

Occasional Duties:

  • Perform a variety of professional level work in managing the planning, designing and construction of park, open space and recreation facilities.
  • Maintain current knowledge of design trends and techniques; assure compliance with limitations and parameters of new laws, rules and regulations related to planning and development activities. 

Perform related duties as assigned.

MINIMUM QUALIFICATIONS: 

 EDUCATION & EXPERIENCE:

  • A bachelor's degree in planning, architecture, landscape architecture, engineering, construction management or other field related to this work.
  • At least six years of professional experience in planning, design and construction program management, or related work, including at least five years of capital project management experience.
  • Additional experience in shoreline planning, regulations, permitting and coastal resiliency best practices is needed when overseeing waterfront projects.

LICENSE & OTHER REQUIREMENTS:

  • Valid Washington driver's license with acceptable driving record.
  • Obtain a valid First Aid and CPR Card within the probationary period.
  • Landscape Architecture, Architecture or Professional Engineering license desired.
  • Public-sector management.
  • Ability to work evenings and weekends as needed.

Salary Range: $110,957.47 - $151,900.77 Annually

BENEFITS

OVERVIEW (more detailed information can be found at Parks Tacoma Benefit Information)

Life Insurance:   Provided at no cost to the employee through Unum, amount is equal to annual salary up to $275,000. Benefits will reduce at age 70.

Retirement Plan: All employees are covered under the Public Employees' Retirement System through the Washington State Department of Retirement Services (DRS). 

Medical Coverage and Dental Coverage:   Parks Tacoma pays 90% of the total cost of medical/dental coverage for employees and their dependents. If you enroll in a medical and/or dental plan and add dependents you will be required to provide documentation to show eligibility. Coverage begins the first of the month following the date of employment. Medical coverage is offered through Kaiser. Dental options include Delta Dental Service and Willamette Dental.

Health Care and Day Care Reimbursement Accounts: A benefit plan that allows you to pay for health care or dependent care expenses with "before tax" dollars.  

Deferred Compensation (457 plan): Optional employee paid retirement savings plans are available through Empower, MissionSquare, and WA State Deferred Comp Program.

Paid Holidays for career employees: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, Two Floating Holidays are granted after successful completion of the probationary period. 

Vacation:  13.33 hours earned monthly (20 days per year).

Sick Leave: 8 hours earned monthly. 

Administrative Leave: 40 hours granted per year.

Employee Assistance Program (EAP) –SupportLinc provides emotional wellbeing and work-life balance resources to keep you at your best. Administered by CuraLinc Healthcare, the program offers guidance to help you address and resolve everyday issues at no cost to you or your family. 

Community Center Fitness Pass - All Parks Tacoma employees get a Staff Pass to use at our community centers.The All Center Pass allows access to all four centers – Center at Norpoint, Eastside Community Center, People’s Center and STAR Center

Why work for Metro Parks Tacoma

Metro Parks Tacoma (MPT) is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Located in Tacoma, Washington, Metro Parks’ mission is to create healthy opportunities to play, learn, and grow. The independent park district spans the city providing a wide range of life-enriching destinations and services, including 70+ parks, 80+ miles of trails, 1,000+ acres of urban forest, 66 playgrounds, four community centers, Point Defiance Zoo & Aquarium, Northwest Trek Wildlife Park, Point Defiance Park, and much more. Our work is guided by eight core values that are the foundation of our actions and goals: innovation, excellence, equity, inclusiveness, sustainability, accountability, safety, and fun.

Come work where you play! You will contribute to the overall vitality and well-being of your community when you work for Metro Parks Tacoma, and you’ll do so as part of a supportive team of committed, passionate, and mission-driven professionals. The people of Metro Parks are the key to its success, and you just might be the next great addition to our team. You’ll receive a competitive wage, along with an attractive benefits package, including medical, dental, retirement, vacation, holidays, and much more. On top of that, you’ll wake each day knowing that you’re helping make Tacoma a great place to call home

How to Apply

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