Capital Project Administrator

Company: Parks Tacoma

Salary: $95,849.25-$131,217.53 Annually

Parks Tacoma is seeking a Capital Project Administrator for the Parks Tacoma Headquarters, WA. This is a career, full-time, non represented position.

RESPONSIBILITIES:   

 Under the general direction of an assigned supervisor, perform a variety duties involved in the development and management of Park District's real property; manage professional level planning, design, construction phase, and consultation activities and assure compliance and compatibility with existing systems and applicable codes, standards, specifications and practices; communicate with and provide technical information to planning personnel, engineers, contractors, developers, outside agencies, the general public and others regarding projects and activities. The Project Administrator position will typically manage smaller and less complex projects.

 Essential Duties

 Participate individually and as a member of cross-departmental work groups in the implementation of goals, objectives, policies, and priorities pertaining to Planning, Design, Construction and Asset Management.

• Coordinate the activities of multiple concurrent projects, at various stages of development and complexity, in the delivery of new, renovated and enhanced park and recreation facilities district-wide.
• In close collaboration with District staff, outside agencies and community representatives, assist in the development of projects scopes, budgets, communication plans and schedules for various planning and development projects.
• Coordinate the work of planning, design and engineering consultants including writing Request for Qualifications (RFQ’s), Request for Proposals (RFP's), selecting consultants, negotiating contracts and supervising completion of the contracted work.
• Facilitate communication interdepartmentally and with other agencies regarding Planning, Design, Construction and Asset Management; Conduct research as needed to respond to public inquiry and in support internal and external communications.
• Serve as a liaison with other District departments, agencies, and other interested parties to coordinate project and program area activities, which may include: coordinating planning activities; serving as a project spokesperson; organizing, participating in, and conducting meetings and presentations; and/or performing other related activities.
• Coordinate the activities of professional services, environmental, surveying and other specialized firms in the execution of park improvement projects; prepare related project scopes; coordinate the consultant selection process; negotiate and manage contracts; review and respond to reports and work products; evaluate the performance of consultants upon completion of work.
• Prepare and deliver reports and recommendations to District supervisors, managers and executive leadership including written narrative, diagram and support graphics in a variety of presentation media.
• Perform construction-phase review to ensure conformance/performance of contractors with design, specification, and contract documents; administer and applying related contracts; negotiate schedules and schedule adjustments for design and construction; coordinate project close-out and budget reconciliation; prepare reports, correspondence, advertisements, and official documents regarding project status, progress, and payments; and/or performing other related activities.
• Ensure compliance with construction contractual requirements and conditions from design phase through warranty phase; initiate, negotiate, and process contracts; administer contract change orders and addenda.
• Authorize payments to contractors and consultants; verify accuracy of invoices and project accounting; implements and tracks Local and State grant budgets for projects.
• Assists in the preparation of environmental checklists; preparation and filing of permits with Local and State agencies; preparation of grants for Local and State agencies.
• Prepare sketch designs as required for various planning, design and construction solutions; provide hand-draw or computer generated graphics as appropriate to the scope, scale and detail required.
• Maintain current knowledge of Planning, Design, Construction and Asset Management trends and techniques; assure compliance with limitations and parameters of new laws, rules and regulations related to these fields.
• Participate in planning around life-cycle and cost-benefit analysis for parks and facilities assets. Assist in the gathering and tracking of data to inform decisions regarding long-term, sustainable parks and facilities resiliency and management.
• Identify opportunities for sustainability and green infrastructure application to problem solving. Offer guidance to ensure protection and enhancement of critical areas and infrastructure.
• Operate a motorized vehicle to travel to multiple locations to carry out essential duties. Adhere to all driving laws and safety rules.
• Perform related duties as assigned.

 MINIMUM QUALIFICATIONS: 

Perform occasionally sustained and repetitive activity, labor, and effort that includes:

• Ascend/descend ladders, stairs, and/or scaffolding while performing work at elevated heights, below ground surface, and/or confined spaces.
• Reaching above shoulder height or below waist

• Project management principles, methods, and practices. Facility organization, policies, and procedures.
• ADA rules and regulations for accessibility
• Design and development techniques for parks and recreation facilities.
• Practices to promote diversity, inclusion and equity in the planning, development, and management of district resources.
• Construction standards and methods.
• Park and urban planning principles and practices. Applicable Federal, State, and Local laws and regulations.
• Budgeting principles.
• Contract management principles and practices.
• Project accounting principles, practices, and methods.

 ABILITY TO:

• Communicate effectively orally and in writing to variety of audiences in order to generate support for new strategies.
• Develop and negotiate solutions to challenging problems.
• Coordinate complex projects.
• Direct and assist architects, engineers, and landscape architects involved in preparing plans, studies, reports and drawings related to the planning process.
• Direct contractors in constructing park capital projects.
• Prepare and coordinate presentations and reports.
• Attend meetings and facilitate communication with elected bodies, special interest groups and the general public.
• Read, interpret, apply, and explain rules, regulations, plans, policies and procedures.
• Administering contracts.
• Communicate clearly verbally and in writing.
• Take initiative with minimal supervision.
• Extract and record data and carry out calculations accurately.
• Manage time efficiently and effectively through scheduling and prioritizing.
• Work within and contribute to the effectiveness of a team, respecting differences.
• Report for work regularly and on time.

BENEFITS:

Beyond Medical, Dental and Vision: All medical plans include Naturopathy, Massage therapy and Chiropractic care (some restrictions apply). See the benefits summaries for more information.

An Ounce of Prevention is Better Than a Pound of Cure: Stay ahead of the game by taking advantage of the quality preventative care our plans have to offer. Preventative care is covered at 100% so you are not charged the deductible or pay co-insurance for preventative care. See the benefits summaries for more information.

TaxFree Health Accounts: Parks Tacoma offers Flexible Spending Account options that allow you to set aside money on a pretax basis for out of pocket medical and/or childcare expenses. Sign up at the start of the year with open enrollment. If you have chosen the High Deductible Health Plan (HDHP), you will receive a Health Savings Account with an employer provided contribution. Check out the benefits page for more information.

Be Ready for Retirement: Retirement plan options include the required PERS contributions AND also several Deferred Compensation Plan (457 plan) Options. Retirement savings can help you set yourself up for success now (lowering your federal income tax threshold through savings on a pre-tax basis) and later. Check out the benefits page for more information.

Everyone Needs a Helping Hand: Employee Assistance Program – this program offers confidential, professional AND FREE 24/7 resources to all Parks Tacoma employees. The program offers resources for things like: counseling, legal and financial services, ID theft victim resources, Daily living information, elder and child care, stress reduction tools, website access, newsletters, webinars and more.

Preparing for the Unexpected: Life Insurance & Accidental Death/Dismemberment Insurance is paid for by MPT and at no cost career employees . The amount is equal to your annual salary up to $200k. Check out the benefits page for more information.

Getting Fit: Fitness Center Pass – ALL Parks Tacoma employees are eligible to use our fitness facilities and even participate in many class at various community centers for FREE!

Checking Out All That Parks Tacoma Offers the Community: Employees are provided an annual familiarization pass that becomes their passport to explore a variety of opportunities available throughout the District.

Supporting Work/Life Balance: Alternative Work Arrangements – Some positions have the option to remote work upon meeting requirements. This is a great benefit as it allows MPT to reduce our carbon footprint and employees to achieve better work/life balance.

Takinga Break: All Parks Tacoma employees receive sick leave and career employees receive excellent Sick, Vacation and Holiday leave packages.

Making a Difference: There are multiple ways to make a difference beyond the work you do. Parks Tacoma employees can contribute to the Legacy Campaign through payroll deduction (or one time payment). You can also participate in a Day of Service with permission from your supervisor, be a member of the dragon boat team, donate blood at one of our member blood drives, or volunteer with our partner organizations.