Capital Project Coordinator


City of Renton

Job Description

The posted wage for this position is the 2018 wage as the AFSCME contract is still in negotiations.In addition to the salary posted, the City contributes 4% of the salary to a deferred compensation retirement savings plan. This department has 3 vacancies for Capital Project Coordinators, 2 are newly added positions to implement projects funded by Park bonds and the 3rd vacancy is to backfill for a promotion.

About the City of Renton:

The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. The City of Renton, with a population of 104,100 (2018), is located on the southeast shore of Lake Washington, just south of Seattle. Renton's strong economic base, diverse marketplace and favorable business climate have attracted the attention of nationally recognized companies that are providing employees and their families an outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, and the Seattle Seahawks.JOB SUMMARY:The Parks Planning and Natural Resources Division within the Community Services Department is responsible for the citywide urban forestry program and the planning, acquisition, development, and major maintenance of the City's parks, trails, natural areas. The park and natural area system is comprised of 32 developed parks, 13 miles of trails, and several major natural areas.While the 51 acre Gene Coulon Memorial Beach Park anchors the south shore of Lake Washington, the Cedar River Corridor includes 8 developed parks, an 18-hole golf course, over 250 acres of open space and 4.5 miles of trails. Four countywide regional trails link to Renton: Eastside Rail Corridor, Lake to Sound Trail, Cedar River Trail and the Soos Creek Trail. In April 2019, an additional $14.5 million in bonds were issued to complete major capital improvement projects at three primary locations throughout the park system. This bond funding is in addition to the City funded Capital Improvement Program which encompasses park planning, acquisition, development and major maintenance throughout the entire park system. Under the direction of the Capital Projects Manager, this position will manage design and construction contracts and perform project management functions in support of the Bond Program and the Capital Improvement Program. Experience in applying for and administering grant funding to leverage capital improvement funding is desirable. Candidate must have excellent communication skills and experience in facilitating public meetings and making presentations.


Reports To: Capital Projects Manager

Supervises: None

Job Duties/Responsibilities:

Essential Functions:

  • Manage capital improvement and major maintenance projects
  • develop and maintain project design and construction schedules; produce needed documents for permit process
  • apply for and procure necessary permits.
  • Coordinate project design and construction elements with user groups, other affected City departments, non-city agencies and the public.
  • Assist in planning and preparation of the departments Capital Improvement Program (CIP) budget.
  • Assist in the preparation of complex reports.
  • Develop and coordinate community outreach efforts.Coordinate, and facilitate, intra-departmental stakeholder, and public open house meetings to solicit feedback.
  • Coordinate and facilitate outside agency meetings.
  • Develop and maintain project budgets; develop cost estimates for projects
  • develop Division 0 and Division 1 specifications on major projects requiring outside consulting assistance; negotiate and monitor contracts and services of outside firms to assure compliance with specifications
  • Research, prepare, present and assist in the administration of grants for parks acquisitions, renovations and new facility developments.
  • Prepare informational materials and make related presentations to City staff, elected officials and public groups; act as liaison between end users, City staff, contractors and City projects.
  • Provide written and verbal reports on updates.
  • Conduct plan review for City projects; perform regular inspections of construction projects to ensure compliance with plans and specifications, coordinate safety requirements and other applicable standards; review of materials and methods used in construction.
  • Monitor budgets and payments to consultants and contractors; perform project closeout; process warranty items; arrange for training on new structures and equipment; distribute operations and maintenance manuals.Manage public bid process and contract signing procedures.
  • Administer consultant and construction contracts; participate in consultant selection process
  • draft Request for Proposal (RFP)/Statement of Qualifications (SOQs); develop scopes of work
  • draft contract language
  • process addendums and change order requests
  • assure compliance with City's risk management requirements
  • perform bid analysis and make recommendation for award.Perform design functions on City projects
  • write specifications
  • develop recommendations for site plans and construction methods
  • assist with the production of master plans and conduct related studies.
  • Serve as a technical resource for City departments on site-related parks, trails and open space issues.
  • Provide technical support on construction projects.
  • Assist in the development of Planning and Vision documents.
  • Remain current with relevant technological advancements as it relates to field.
  • Maintain regular, reliable and punctual attendance; work evening and/or weekend hours as assigned, and travel as required.

Standard Functions:

Perform related duties as assigned. May be assigned to support critical City priorities during disasters or other emergencies.

Education, Experience, and License Requirements:

Bachelor's degree in landscape architecture, urban or regional planning, construction management, or related field.Five years of progressively responsible experience in contract administration and project management experience, three of which are directly related to parks, natural areas, trails planning,Or nine years of relevant education and experience.Three years' experience in the grants application and management process, grant-writing and grant presentations desired.Landscape Architecture License desired.Public sector experience desirable.Successful passing of a required background check.

How to Apply

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